Wilber School Redevelopment Committee

July 31st, 2006 Meeting Minutes

Approved August 21, 2006

 

Committee Attendees

David DePree  - Chair

Bob Levin

Michael Baskin

Marcia Liebman

Craig Edwards

Melissa Mills

David Gordon

Joel Tran

Marilyn Kahn

 

 

Guests

David Deitz

Barbara Nadler - Library

Phil Kopel

 

 

Meeting Initiation

Meeting was called to order at 7:40 pm by David DePree.

 

Meeting discussion

1.      Structure of the WSRC

v      DePree reported that he spoke with Selectmen Heitin and Roach regarding the committee’s composition and suggested the idea of a separate RFP Selection Committee be dropped.

v      As suggested at the Selectmen meeting when the continuing role of the original WSRC was discussed, the committee assessed its expected needs after developer selection. Additional committee members would have to be appointed by the Selectmen.

 

v      David Deitz, a physician, introduced himself to the committee as a possible addition. He has lived in Sharon for 21 years, has served on the Lake Management Committee for 12 years, and is the National Medical Director for Liberty Mutual. He has an interest in town issues, has interfaced with various committees and has been active in biological issues as a zoologist.  DePree explained that the committee is weak in dealing with ground water/waste water management issues and the position would be at least a 12 month commitment.

 

v      Liebman/Edwards moved to recommend David Deitz, Ed Hershfield and Phil Kopel to the Board of Selectmen as new members to the WSRC; approved unanimously.

 

 

2.      RFP Status

v      Liebman provided RFP status; to date, 27 bidders have registered. Two addenda to the RFP (see attached) were reviewed. Tran/Gordon moved to approve the addenda and issue them as written to all registered bidders; unanimously approved.

 

v      Paul Fitzgerald suggested Stephen Crane attend the bid opening at 11 a.m. on 8/25. Liebman stated that within the bid opening session we need only to announce who submitted bids. Committee decided to ask Fitzgerald to oversee the process and there is no need for Crane.

 

v      Baskin stated there is no time limit in choosing a bidder. The committee has an obligation to the community to present the “right” project. We are not obligated to the bid price. He iterated that we would like a credible proposal but if not, we will have established that preservation of the building is not a viable option. We have done an extraordinary job putting out more information than most development teams.

 

v      Edwards reminded those present that publicity of the project is important and that we should keep the town informed. Gordon cautioned about maintaining objectivity throughout the bid process and not appearing to coach or provide  informal advise to those bidders with access to local information.

 

v      DePree noted that, within the next 30 days, the destiny of the building may be known. If there is no credible bidder, we need to quickly change the direction of the process.

 

3.      WSRC Budget

v      Liebman reported the current balance remaining in the budget is $6,873.04.(This includes payment of the bill for advertising from the Sharon Advocate, which we have not yet received.)

 

4.      Meeting Minutes

v      Liebman/Gordon moved approval of 7/17 meeting minutes; approved unanimously.

 

Future Meetings

 August 14th, 21st and 28th.at 7:30 p.m, .location to be determined.  

 

Meeting Adjournment

Baskin/Edwards moved to adjourn at 8:55 pm; passed unanimously.

 

Respectfully submitted,

Rachelle F. Levitts

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Wilber Site RFP (June 2006)

 

Addendum # 4

 

Pre-proposal Meeting

July 20, 2006

 

 

Wilber School Redevelopment Committee: Dave DePree, Chair, Michael Baskin, Ed Hershfield, Marilyn Kahn, Phil Kopel, Marcia Liebman and Joel Tran

Selectmen: Chair Bill Heitin, Joe Roach,

Superintendent of Public Works: Eric Hooper

Town Attorney: Paul Fitzgerald

Historical Commission: Chair Robert Young

Various developers were also in attendance

 

 

 

The Wilber Site RFP pre-proposal meeting began at 10 a.m.

 

David DePree, Chair of the WSRC, welcomed all. He indicated that a lot of research has been done and referred everyone to the Committee website (page 16 of the RFP). He advised everyone to look at items listed on this page as well as other items found on the website.

 

DePree provided guidelines as to the procedures to be followed. All questions will be sent in writing to the Committee via the website. Technical questions will be circulated to the appropriate Town representative for response and answers will be distributed to all registered bidders regardless of whether they are in attendance at this meeting or not. All bids are due by August 25th, 2006 at 11am EDT to the Town Hall at the Selectmen’s Office (see RFP for address). Additional tours can be arranged if needed however the building will be abated beginning in September and will last through December. Once abatement begins, no one can enter the building.

 

The meeting broke at 10:30 a.m. for a tour of the school for interested parties.

 

 

Respectfully submitted,

 

Rachelle Levitts, Secretary, Wilber School Redevelopment Committee

Linda Morse, Secretary, Sharon Board of Selectmen

 

 

 

 

 

 

 

 

Wilber Site RFP

(June 2006)

 

Addendum # 5

July 31, 2006

 

 

Question: In addition to rehabilitation of the school, can one construct a new building on the site?

 

Answer: Yes, subject to compliance with Town of Sharon Zoning By-Laws (see RFP, page 16, item 3 to locate By-Laws on Town web-site) or, if necessary, with approved variance from the Town of Sharon Zoning Board of Appeals.